Business Letter Copy Notation
Randy Nordell EdD 4700 College Oak Drive. Formal letters still hold a very important place in the business world.
Standard Letter Format Letter Example Business Letter Format Standard Letter Format Business Letter
Feel free to copy and paste the text into your own email Word or Google document and be sure to customize and proofread it thoroughly.
Business letter copy notation. Was originally used to indicate a carbon copy. Some people now refer to cc. On a personal business letter.
Business Letter Structure. CC or Carbon Copy is an important element of a business letter. If you do not want your reader to know that you are sending a copy to another person omit cc and instead type bcc blind carbon copy only on your copy of.
It is a reminder that other people besides the addressed recipient have an interest in the letter. In the past a person with an interest in formal communication via letters received copies of the written document in the form of carbon copies. The typists initials are also optional and if used are keyed after the senders name.
Whether youre writing a standard business letter or something a bit different like a memo the style for the enclosure notation is generally the same. Below is an example of how a business letter is laid out and structured. COPY NOTATION Press Enter once then type cc You write in the names of those who will receive copies eg cc.
The typists initials are also optional and if used are keyed after the senders name. What is another wording for a confidential notation besides Confidential. The enclosure notation goes near the bottom of the letter three lines below your signature or one line below the typists initials in the case of a regular business letter.
If a business letter has a copy notation and a delivery notation what is the spacing used between the two notations. As courtesy copy whatever that means. Jane Doe Veterans Administration Mr.
Postal Letter Format When a business letter is sent via postal mail the Cc copy notation is always included after the signature block which is noted by the acronym Cc and a semicolon followed by the names of all recipients who will get a copy. With a formal typed letter this is possible by including a carbon copy notation at the end of your message. In such case the notation cc computer copy bcc blind carbon copy or bpc blind photocopy appears with the name.
Although the notation in emails is Cc this is considered outdated in business letters. ALL NOTATIONS are single-spaced and grouped at the bottom of the letter. Not many are aware of its actual placement in a letter.
What kind of capitalization does the attention line use. Chua Copy to Prof. A Personal Business Letter.
Copy Notation and Typist Initials. Carbon copy notation Although carbon is no longer used for copies the convenient initials cc. Followed by a colon and the names of the recipients of copies of the letter is still the preferred copy notation.
Next include the name of the person youre sending the letter to. Sacramento CA 95841 below the name. John Doe American Legion File.
Bautista Sometimes it is desirable to keep the sending of copies a secret from the person who receives the original copy of the letter. We no longer use carbon paper. If any enclosures are included with the letter an enclosure notation is placed below the writers name and address.
After your enclosure section type the notation CC followed by a colon. As such we tell you how to use CC in a business letter here. If a copy needs to be sent to someone else include that below enclosure.
The copy notation is used if you need to send a copy to another person. Business letters can be used for communication among businesses among businesses and clients and among clients and businesses. A copy notation is a list of people that ought to receive a copy of the letter.
Example of Copy Notation Example. CHANGING SETTINGS FOR BETTER PRESENTATION. A copy notation is a list of people that ought to receive a copy of the letter.
This notation goes at the very end of your letter and flush left when used in a correct business letter format.
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