Business Letter Address Attention Line
The attention line or the phrase for the attention of is used when the writer of a letter addressed to an organization wishes to direct it to a particular person or official. The Attention Line is placed above the Recipient Line that is above the name of the firm to which the mailpiece is directed.
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It appears two lines below the inside address.
Business letter address attention line. When writing to a manager you do not know by name or to a department use an attention line. If the letter is going to a large company an attention line can provide the bit of necessary emphasis you need so that the letter goes where it needs to go. Position ATTN Correctly in an Address If you do decide to add the word Attention or the acronym for it ATTN when addressing a letter to an individual at a business the USPS guidelines for addressing envelopes recommend putting it in the first line of the address which the USPS calls the attention line or recipient line.
The companys address should be placed in a single line. A formal business letter starts with your name and address in the top left corner then the date and then the address of the recipient. When the address includes a business name but you need the letter to go to someone specific or to a particular department you can add this line two lines under the inside address.
The attention line can also be used with an inside address. If it is too long write the address in two different lines. The attention line in a business letter is an element whose conventions are often misunderstood or unknown when the writer is drafting the letter.
Create a centered letterhead on your business letter that includes on separate lines your name address city state and ZIP code as well as your email address if you wish. If you decide to include an attention line insert it right after the second address. It indicates the intended recipient within the organization when the letter is addressed to the organization or to the intended recipients superior.
I am writing this letter to express my appreciation for the wonderful assistance we received from your staff during the past month. In this case fit the street name in the first address line. Attention line appears two spaces below the inside address and two spaces above the salutation anal are generally underlined.
Where Does the Attention Line Go. Although it is a single formality in light of the entire document the incorrect format can lead to confusion by the recipient or undercut the senders professional appearance. Attention Claims Manager Avoid stuffy Dear Sir or Dear Madam salutations.
This address appears on the actual letter. Since this information is supposed to stand out use a font size slightly larger than that in your letter or about 12 points. Attention line This line begins with Attention of Attention or Attn ends with a colon and is placed flush with the left margin.
The word attention may have an initial capital letter or appear in all capitals. The use of a colon after the word is optional. There are a number of optional parts in a business letter that you might find helpful.
An attention line is used when the inside address does not include either the name of an individual or the name of the department.
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